With so much importance placed on email in today’s business world, managing your messages can be overwhelming. You can benefit from this communications tool without letting it wreck your day by putting a few simple principles into action.
Set an email schedule. If you make yourself available for email all day long, you leave yourself open to constant distraction. Set a schedule of specific times during the day when you will check email. You may have to adjust it to find the schedule that’s right for you, but try starting with once before lunch and again early afternoon. You will feel more freedom than when you are drawn in by every email that lands in your inbox.
Turn off notifications. You can’t stay focused on any one task if your computer provides a pop-up notification every time an email comes in. Turn off that productivity-killing feature. In fact, shut down your email app altogether and only launch it when you are ready to focus on email.
Organize your inbox. Most email apps allow you to set up folders, filters and rules to bring order to your email madness. It may take a few weeks of adjusting to find the approach that best fits you, but the result will be a more organized workspace. Your mail will be in intuitive categories so that you’ll be able to deal with the most important messages first.
Keep it brief. When you send an exhaustive email with hundreds of words and multiple questions and points, you invite an equally exhaustive response that you’ll have to wade through.
Consider alternatives. Email is not for every conversation. In fact, it’s a terrible way to manage a project. Post messages pertaining to a specific project inside tools such as Basecamp or Trello. Having all related conversations in the same place with related notes and action items will help you track progress.
Is email an important part of your business? Do you have any tips for managing email to work more efficiently? Tell us your story at www.BroadbandBuildsBusiness.com.